The problem of outlook search not working Mac is faced by many people. Let us pay attention to a few techniques that will assist you effortlessly search the data from the Mac Outlook profile. Check Whether the Outlook Profile is saved at the Default Location or not. In Outlook for Mac you can use the search bar at the top of the page to search for email messages and people. When you use search from your mailbox, the results will include messages, contacts, and files. Search for an email message, contact, or file. In the Search box at the top of Outlook, type what you want to search for (a contact, subject. Choose Mailbox Synchronize account. The Mail folder (located in your home Library folder) may be excluded from Spotlight searching. To check, choose Apple menu System Preferences, click Spotlight, then click Privacy. Open the Privacy pane for me. See also Search for emails in Mail on Mac Find text in an email in Mail on Mac. Search for people and contacts in Outlook for Mac There are several different ways you can search for a contact. You can use the search bar at the top of the page or search while composing a new message or meeting or search in Outlook's People pane (formerly known as the Contacts folder).
Summary
This article describes some useful tools for Microsoft Outlook for Mac.
More information
Outlook Search Repair
Outlook For Mac Search Bar
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
Choose Apple menu, then System Preferences, and then Spotlight.
Select the Privacy tab.
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In Finder:
On the Go menu, select Go to Folder..
Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:
Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.
You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
Download and open the Outlook Search Repair tool.
Follow the instructions.
Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
Select Reindex.
Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:
Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
Download and open the Outlook Reset Preferences tool.
Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
Exit the Outlook Reset Preferences tool.
Search Outlook For Mail On A Specific Date
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
Download and open the Default Mail Application tool.
In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
Exit the Default Mail Application tool.
ResetRecentAddresses
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
When to use the tool
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
Download and open the ResetRecentAddresses tool.
Click the Reset Now! button.
Exit the Reset Outlook Recent Addresses tool.
Outlook 2016 for Mac provides searching at various levels of complexity. Here are two methods that many find useful.
Quick Search (one mail folder)
Advanced Find (multiple folders, more options)
Quick Search (one mail folder, but can be modified)
You can search for a particular message by clicking on the folder where the message is stored, then using the search bar in the upper-right corner of the Outlook window. This method searches only the folder you've selected. It does NOT include sub-folders of that folder (but see the bullets below).
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While typing in the search box, you'll be offered the option of specifying where in the message to search (from, to, subject, etc.). If you do not select any of these specifics, Outlook will search all the basic headers, the subject, and the body of the message.
When the search results are displayed, a Search ribbon will appear, allowing you to further refine your results.
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To return to a full view of all messages, click the X icon next to the search text box or click Close in the Search ribbon.
Advanced Find (multiple folders, more options)
Advanced Find offers more detailed options for locating items.
From the Edit menu, choose Find, then Advanced Find.
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A Search row will appear at the top of your messages. Use the drop-down list to select a search criteria, then fill in the field or fields associated with that criteria.
To add additional criteria, click the plus sign at the right edge of the search row. Multiple criteria are treated as 'and' statements, that is, a message will be displayed only if it matches ALL the criteria you've specified.
The icons on the Search ribbon allow you to further refine your results.
Mac Outlook Search Not Working
To return to a full view of all messages, click the X icon next to the search text box or click Close in the Search ribbon.